Wednesday, 20 November 2013

What makes Compressing PST File Operation a Real Necessity?

We all are very much aware of the fact that emails are the most extensively utilized form of communication used on the web. Perhaps, it is one such platform that is used to exchange or share lot of information on a day-to-day basis by every next individual. As a result, it is very important that you as a user make sure that the emails or any other information stored in them remain secure and easy to access. Perhaps, the important aspect that you need to keep in mind is that Outlook email management client allows its users to even create notes, tasks, address books and further maintain a journal, apart from offering email management features. 
However, it has always been recommended by many Outlook experts to compress PST files on a regular basis. But, have you ever given a thought about a real reason behind the concept of compressing PST file. Did you ever thought why they advise individuals about compressing Personal Storage Table file on a habitual basis? Well, the answer to this question is various benefit that compressing of Outlook.pst file offer such as:

  • It helps in improving the performance of MS Outlook
  • It helps in reducing the terror of damage of PST file
  • Keeps you away from situation like loss or corruption of data
However, the important aspect that you actually need to understand is whenever you compress PST file, then Outlook just turn down the space consumed by the items that you marked for removal. 
Any step taken to delete email items from your mailbox actually just transfers those items to the "Deleted Items" folder. Now, being a user at any given time you can restore the deleted items from the "Deleted Items" folder. Once you empty the "Deleted Items" folder you completely reduce the probability of retrieving the deleted items. Well, this is what most of the Outlook users think, which is total wrong assumption
If you are really looking forward to reduce the size of the Outlook.pst file, it is very important that you compress it completely. When you compress PST, the items marked for deletion gets removed permanently from it and therefore the size of the PST gets reduced. But, the real question is – “How to compress PST file”. 
Going for a manual method to compress pst file can never be considered an appropriate option. Perhaps, the most suitable option that you can opt is the usage of third party and efficient PST compress tool like Kernel for PST Compress and Compact tool. This is one such effective software that has been exclusively designed for compressing multiple PST files in a go. The tool facilitates user to create separate folder for every compressed PST file at his or her defined location. For more information about the tool visit here :